Council Meetings

Tuesday, January 3rd @ 6:30pm
Tuesday, January 17th @ 6:00pm
Tuesday, February 7th @ 6:30pm
Tuesday, February 21st @ 6:00pm
Tuesday, March 7th @ 6:30pm
Tuesday, March 21st @ 6:00pm
Tuesday, April 4th @ 9:00am
Tuesday, April 25th @ 6:00pm
Tuesday, May 9th @ 6:30pm
Tuesday, May 23rd @ 6:00pm
Tuesday, June 6th @ 6:30pm
Tuesday, June 20th @ 6:00pm
Tuesday, July 11th @ 6:00pm
Tuesday, August 8th @ 9:00am
Tuesday, September 5th @ 6:30pm
Tuesday, September 19th @ 6:00pm
Tuesday, October 3rd @ 6:30pm
Tuesday, October 17th @ 6:00pm
Tuesday, November 7th @ 6:30pm
Tuesday, November 21st @ 6:00pm
Tuesday, December 5th @ 6:30pm
Tuesday, December 19th @ 6:00pm

Tuesday, January 4th @ 6:30pm
Tuesday, January 18th @ 6:30pm		Tuesday, July 12th @ 6:30pm
Tuesday, February 1st @ 6:30pm		Tuesday, August 9th @ 9:00am
Tuesday, February 15th @ 6:30pm
Tuesday, March 1st @ 6:30pm		Tuesday, September 6th @ 6:30pm
Tuesday, March 15th @ 6:30pm		Tuesday, September 20th @ 6:30pm
Tuesday, April 5th @ 9:00am		Tuesday, October 4th @ 6:30pm
Tuesday, April 19th @ 6:30pm		Tuesday, October 18th @ 6:30pm
Tuesday, May 3th @ 6:30pm		Tuesday, November 1st @ 6:30pm
Tuesday, May 17th @ 6:30pm		Tuesday, November 15th @ 6:30pm
Tuesday, June 7th @ 6:30pm		Tuesday, December 6th @ 6:30pm
Tuesday, June 21st @ 6:30pm		Tuesday, December 20th @  6:30pm

The Municipal Conflict of Interest Act requires Members of Council to declare any direct or indirect pecuniary interest in relation to a matter under consideration. A pecuniary interest in a matter is one where there is a reasonable likelihood or expectation of financial loss or gain of the Member or related persons as per the Act. The onus is on the member to determine whether they are affected by the pecuniary interest provisions. All members must submit their disclosures of pecuniary interest in writing to the Clerk immediately following the meeting during which they verbally disclose a pecuniary interest using the Disclosure of Pecuniary Interest Form.

Changes to the Municipal Conflict of Interest Act require municipalities to maintain a registry of all declarations made under this Act, as of March 1, 2019. The registry must include the original written declaration provided by the member of Council and must be available to the public.

Additional details can be obtained from the Municipal Conflict of Interest Act. R.S.O. 1990, c.M.50.

Delegation requests along with the reason and purpose of the delegation request must be made to the Deputy Clerk at least 10 business days prior to the meeting in writing or via email. The Clerk reserves the right to designate the request to the appropriate meeting upon review of the request.

Council agendas are generally finalized the Friday prior to the Council meeting.

How to make a Delegation

• Submit your request along with the reason and purpose of the delegation or presentation to the Clerk’s Office by email to Deputy Clerk @email.
• Provide a copy of the materials to be used in your presentation, if any, to the Clerk for the official record of the municipality at least 5 business days in advance of the Council meeting to be included on the agenda.
• At the Council meeting, introduce yourself and any other presenters by stating your name and address prior to speaking and or the organization you are speaking on behalf.

Supplementary Information

We are pleased to provide you with some information that will help make your presentation to Council and/or committees effective. It is necessary to follow certain procedures to ensure that your presentation/delegation is seen and heard by the Council/Committee Members and the audience at the meeting.

HOW CAN I SPEAK AT A COUNCIL OR COMMITTEE MEETING?

If you wish to make a presentation to Council or Committee at a regularly scheduled meeting, please submit your request to the Clerk at least 10 business days before the meeting you wish to attend.

HOW WILL I KNOW IF I AM LISTED TO SPEAK?

The Clerk will contact you prior to the approval of the agenda to provide notice that your request will be listed on the agenda.

HOW LONG MAY I SPEAK?

Delegations or presentations are allotted a maximum of up to 10 minutes. If there is a large group requesting to speak it is recommended and more effective if one spokesperson speaks on behalf of the group.

WHAT IS THE PROCEDURE?

All comments are directed through the Meeting Chair. Members of Council or Committee may, through the Chair, direct a response or question where appropriate. No more than one person shall speak at one time and at all times proper language, speech and decorum shall be maintained at all times. The Chair may direct that any person in violation of proper decorum be expelled from the meeting.

WHAT HAPPENS AFTER I SPEAK?

After you have spoken and answered any questions please return to your seat to allow Members of Council to debate the issue and make their decision or defer a decision pending additional information. You are not required to remain for the entire meeting duration; you may leave after your issue has been dealt with by Council.

WHERE CAN I GET A COPY OF THE MEETING AGENDA?

Copies of the Council and Committee agendas are available on the Township website. Please see below.

Disclaimer: All information submitted will be considered to be public information and therefore subject to disclosure under the Municipal Freedom of Information and Protection of Privacy Act.

In response to the physical distancing requirements associated with COVID-19, Lucan Biddulph Council Meetings are being held virtually (on-line) at this time.

We broadcast electronic meetings on the municipality's YouTube channel.

Providing Written Comments

To provide a written submission prior to the public meeting for Council’s consideration, send your comments to the Deputy Clerk (via email at @email) or by mail to the Township Office. Comments must be received by 4:30 p.m. on the Monday prior to the meeting. 

Delegations at Virtual Meetings

If you wish to be a delegate at a virtual Council meeting, contact the Deputy Clerk for details. The general rules associated with being a delegate can be found above. You will receive additional information about the requirements to be a "virtual" delegate.

Participating in Virtual Planning Meetings

Although meetings to discuss planning matters are being held online at this time, public input continues to be welcomed. To participate in an electronic planning meeting:

Learn more about proposed developments, which may be found under Public Notices. 

If you wish to speak about a proposed development before council:

• To participate in the virtual meeting via phone or by video online using Zoom, contact planning staff (via email), before 4:30 p.m. on the Monday prior to the meeting.
• Provide your name, phone number and agenda item number(s) you wish to speak to.
• Municipal staff will provide details to join the meeting.

If you wish to provide written comments about a proposed development:

• To provide a written submission prior to the public meeting for Council’s consideration, send your comments to planning staff (via email) or by mail to the municipal office.
• Comments must be received by 4:30 p.m. on the Monday prior to the meeting. 

If you wish to watch the meeting, you may do so on the municipality's YouTube channel.